PARS vehicle transport logistics experts advise fleet managers on how to get the best pricing from a fleet vehicle transport provider for their next relocation project: ensure you give your auto transport company detailed and accurate information about your needs and expectations. Being specific about your transport goals will help you secure precise and favorable pricing.
Start by creating a detailed inventory of all vehicles involved in the move. List each vehicle’s make, model, and size, noting that larger and heavier vehicles usually cost more to transport. It is also important to specify the condition of each vehicle—whether it is operable or not—since inoperable vehicles may need special handling, which can raise the total cost. If any vehicles require enclosed transport because of their value or condition, like luxury or classic cars, be sure to mention these needs early.
Next, provide specific pickup and delivery addresses for each vehicle. Urban locations typically cost less to service than rural areas due to the greater availability of transport trucks. Also, specify your preferred move time frame. If your schedule is flexible, you can save money by avoiding peak seasons, such as summer months.
Clarifying each vehicle’s purpose for relocation will help streamline the process. If some vehicles are near the end of their lease and need to be returned to specific locations, identify them so they can be prioritized for timely delivery. For vehicles set for storage, specify which ones and where they will be stored, as this may require coordination with storage facilities. If certain vehicles are assigned to new drivers, provide their locations and any special delivery instructions. For vehicles with manufacturer recalls, highlight these and coordinate with the transport company to ensure they are delivered to the correct service centers.
When it comes to transportation options, carrier services are often the best choice for reducing wear and tear, ensuring safety, and efficiently transporting multiple vehicles over long distances. Alternatively, door-to-door driveaway services can provide flexibility and cost savings for shorter trips, with the additional benefit of offering supplementary services along the way.
Additional relocation services can further improve the value and efficiency of your vehicle move. Routine maintenance, such as oil changes, tire rotations, and brake inspections, ensures each vehicle is in optimal condition before transit. Address any necessary repairs, including engine or body work, before the move. Thorough pre-delivery inspections and diagnostic tests help identify and fix any issues before vehicles are handed over to new drivers. Comprehensive interior and exterior cleaning, along with decontamination if needed, makes sure each vehicle is presentable and comfortable for its next owner.
It is also essential to manage all licensing, titling, and documentation requirements, making sure that registration and license plates are current and compliant with state regulations. Regular compliance checks help prevent legal issues and fines. Address any outstanding manufacturer recalls to ensure the safety and legality of all vehicles.
If storage is necessary, specify whether you need short-term or long-term options, as secure storage can be arranged until vehicles are ready for deployment. Ancillary services like fueling vehicles for immediate use upon delivery, providing roadside assistance or emergency repairs during transit, and arranging expedited shipping for urgent moves should be discussed, as they can affect the overall cost.
By providing comprehensive details on all these aspects, you allow your auto transport company to offer the most accurate and competitive pricing for your vehicle relocation project.